The 5 Best ABA Practice Management Software in 2026

We tested Applied Behavior Analysis (ABA) practice management platforms and found the five best ABA practice management software for data collection, scheduling workflows, billing integration, and payroll accuracy.

The 5 best ABA practice management software

Note: Prices are given as of Dec. 15, 2026. These may be subject to change.

1. Passage Health: Best overall for integrating scheduling, billing, and payroll

What Passage Health actually does

Passage Health is a unified practice management system that connects scheduling, billing, payroll, authorization tracking, and revenue cycle management (RCM) in one platform.

Who it's for

Growing ABA practices that are currently losing billable hours due to multiple disconnected systems or manual processes. 

Key features

• Unified scheduling with authorization checks: When you schedule a session, the system automatically checks insurance authorizations and prevents you from booking beyond approved hours. 
• Session-to-billing automation: Scheduled sessions automatically populate billing records with the correct CPT codes, units, and dates. 
• Time Tracking: The software tracks session data, allowing for the logging of hours worked by clinicians.
• Billing and claims management with payment tracking: Offers electronic claim submission with real-time status tracking. Passage Health includes authorization tracking tools that notify users when authorizations are nearing expiration or limits.

The system makes sure payment data are accurate for financial reconciliation.

• Multi-location scheduling: Enables centralized visibility into schedules across all clinic locations. 
• Actionable scheduling workflows: Manage staff schedules and track unassigned or canceled sessions, which feed into total hours worked.
• Reporting and analytics: Provides metrics like authorization utilization and event cancellations, which can be used to verify billable hours for payroll processing.

Passage Health also offers a billing bootcamp for customers, where you can learn the fundamentals of ABA billing and RCM.

Benefits

• One platform eliminates double-entry data work. 
• Unified data prevents authorization conflicts, billing errors, and payroll mistakes.
• Provides active onboarding support and delivers feature updates quickly.
• Releases new features on a regular quarterly update cycle, based on customer feedback.
• Includes AI-powered clinical notes through its integration with Frontera AI.
• AI-generated initial and reassessment customizable reports.

Considerations

• May cost more per month than single-feature tools because you're integrating multiple systems.
• Practices that only need scheduling or billing may find the full set of features more than they require.

Pricing 

Contact Passage Health for custom pricing. 

Bottom line 

Choose Passage Health if you're losing money to operational fragmentation, including manual data entry errors, missed billing opportunities, authorization conflicts, or payroll inaccuracies. 

2. CentralReach: Best for large, multi-location ABA practices

What CentralReach does

CentralReach is a practice management system built for large ABA organizations. It helps manage scheduling, billing, reporting, staff training, and compliance across many locations.

Who it’s for

Large ABA groups with complicated workflows and multiple locations that need enterprise-level tools and have internal IT support.

Key features 

• Smart AI scheduling: The system automatically schedules staff by checking credentials, authorizations, and labor rules to prevent conflicts.
• Built-in compliance checks: The system stops staff from being scheduled outside their allowed hours or authorization limits, reducing claim denials.
• Advanced staff training system: Includes training tools, lets you create custom courses, track progress, test staff, and manage CEUs.
• AI billing and claims audits: Uses AI to scan for billing errors and speed up claim processing.
• Enterprise reporting dashboards: This system gives leaders detailed insights into staff utilization, revenue by site, and overall performance across the organization.

Benefits

• Designed to handle complex, high-volume operations.
• AI scheduling reduces the amount of manual work for large teams.
• Strong financial and utilization reporting is provided for executive planning.

Considerations

• New users may require training to use the system.
• High enterprise-level pricing makes it costly for smaller practices.
• The interface and workflows reflect its longer time in the market; therefore, some users may find it less intuitive compared to newer platforms.
• As a legacy system, there may be periodic system performance issues and maintenance window downtimes.

Pricing

CentralReach requires you to request a custom quote.

Bottom line

Choose CentralReach only if you are a large, multi-location ABA organization with IT support and the budget to manage a complex system. Smaller practices may find it too expensive and too complicated to set up.

3. Ensora Health: Best for practices wanting strong clinical connection

What Ensora Health does

Ensora Health manages scheduling, billing, authorizations, and claims while offering a better link between clinical and administrative work.

Who it’s for

ABA practices with multiple providers that need coordination between clinical and administrative teams.

Key features 

• Catalyst sync for notes: Pulls session notes from Catalyst into the billing component, with manual matching when needed.
• Smart group scheduling: Avoids conflicts by factoring in therapist vacations, absences, and client availability.
• Automatic CPT code splitting: Splits CPT Category III codes and generates CMS-1500 forms automatically.
• Optional billing service team: Allows outsourcing of claims submission, denials, and follow-up.
• Custom reporting and dashboards: Build reports and dashboards by provider, location, or key metric.

Benefits

• Provides a better link between clinical workflows and billing processes compared to some traditional systems.
• It may be more affordable than legacy platforms.
• Offers a simple interface and easy learning curve.

Considerations

• Still requires switching between the practice management dashboard and the billing tools.
• Complicated syncing between systems.
• Limited scheduling automation compared to larger platforms.

Pricing

Ensora Health’s platform starts at $29 per therapist per month and offers basic practice management features.

Bottom line

Choose Ensora Health if you want a stronger connection between clinical and administrative work and are okay with some workflow fragmentation. Complex authorizations and payroll may still require separate processes.

4. Raven Health: Best for small practices needing fast setup

What Raven Health does

Raven Health is a simple, mobile-first practice management system made for quick setup, easy scheduling, and basic billing.

Who it’s for

Small ABA practices that value simplicity, fast onboarding, and a strong mobile experience.

Key features 

• True offline data collection: Allows data recording without internet; everything syncs later.
• Mobile-first design: Drag-and-drop scheduling, color-coded calendars, and easy data entry for small screens.
• AI session summaries: The platform automatically generates session summaries and progress trends.
• Audit tracker: Helps respond to audits quickly with organized documentation.

Benefits

• Fast setup process
• Offline mode is excellent for in-home or rural therapy.
• Clean, simple mobile interface with responsive support.

Considerations

• Some practices may require more advanced billing tools and reporting.
• May lack some advanced features found in enterprise-level platforms.
• No automated authorization checks or advanced scheduling logic.

Pricing

Raven Health offers the data collection essentials bundle for $29 per client per month with a $500 implementation fee for some plans.

Bottom line

Choose Raven Health if you are a small startup practice and need fast, simple tools. Expect to manage billing and payroll separately and plan to upgrade as you grow.

5. Theralytics: Best for solopreneurs on a tight budget

What Theralytics does

Theralytics offers simple scheduling, basic billing, data collection, and payroll tools at a low cost.

Who it’s for

Theralytics should be considered for solo BCBAs and small ABA practices that need the most affordable option.

Key features 

• Custom curriculum tools: Build programs and track behaviors (duration, frequency, interval, task analysis).
• Flexible billing options: Choose daily, weekly, monthly, or per-session billing with no hidden fees.
• Secure document storage: Stores staff credentials and sends expiration alerts.
• Interactive progress graphs: Create graphs with annotations, baselines, and real-time analytics.

Benefits

• Very low and predictable pricing.
• Helpful onboarding support for new solo practices.
• Good for basic practice management and data collection needs.

Considerations

• Some users on an online software review and comparison platform have reported glitches, downtime, data syncing issues, and slow workflows. However, this is based on limited reviews.
• Some practices may need more automation and integration with payroll or billing tools.

Pricing

Theralytics offers a free BCBA start-up plan for six months or until you get your first client; then plans start at $20 per client per month with a base subscription fee covering up to 10 clients/users ($20 per client with $200 minimum for Practice Management OR Data Collection; $30 per client with $300 minimum for the combined package).

Bottom line

Choose Theralytics if you are a solo provider or tiny startup with a tight budget. 

Features to look out for in an ABA practice management platform

Before choosing a practice management software for your ABA practice, be sure to check if the platform offers the most important features for your practice.

These are the features you should prioritize:

Unified scheduling and billing connection: 

If your scheduler can't automatically populate billing records, you're still doing manual work. 

Look for platforms where scheduled sessions automatically create clean billing records with provider, codes, units, and authorization data pre-filled.

Authorization management that prevents problems:

Good practice management software checks authorizations before you schedule, not after claims get denied. 

It should prevent scheduling beyond approved hours, alert you before authorizations expire, and track authorization status per client.

Real-time operational visibility: 

You need dashboards showing therapist utilization, authorization usage, pending renewals, and revenue leaks. This real-time visibility will help you make quicker practice management decisions.

Payroll accuracy from scheduled sessions: 

When therapist hours are recorded on a separate timesheet, the risk of data mismatches increases. 

The platform should automatically transfer hours from actual scheduled work to payroll.

Multi-location coordination in one system: 

Managing schedules across multiple locations shouldn't require checking separate calendars. One dashboard showing all locations, providers, and sessions eliminates coordination gaps.

Offline functionality for field work: 

Your therapists can work in homes, schools, and clinics without reliable internet. The mobile app should work offline and synchronize when connectivity returns.

The final verdict: Which is the best ABA practice management software for you?

Choosing the wrong platform can create more problems than it solves.

Choose a practice management platform based on where your practice actually experiences operational pain today, not based on features you might use someday.

Passage Health

Choose Passage Health if you want a unified platform that connects scheduling, billing processes, and clinical data without juggling multiple tools. 

Consider choosing Passage Health for your practice if you want automation, simple workflows, and helpful onboarding. 

It fits growing practices that want a modern, all-in-one solution without complexity.

CentralReach

Choose CentralReach if you are a large, multi-location enterprise with complicated staffing, scheduling, and compliance needs.

For smaller or growing practices, the cost, learning curve, and technical setup usually outweigh the benefits.

Ensora Health

Choose Ensora Health if you want a stronger connection between practice management and clinical data, especially if you already use Catalyst.

 If practice management-to-clinical connection is your top priority and you’re okay with a few workflow gaps, this is a good choice.

Raven Health 

Choose Raven Health if you’re a small practice that needs to get up and running fast.

Raven Health can be used for smaller ABA clinic teams, but you should expect to move to a more advanced system once you have more therapists or need deeper reporting and automation.

Theralytics

Choose Theralytics if you’re a solo BCBA or brand-new startup with a tight budget and few clients, as necessary.

Theralytics is a relatively low-cost starting solution. You can plan to upgrade software once your client load increases.

Choose software built for your practice

ABA practice management software saves time by taking out manual entry, billing denials, and multiple logins.

With practice management software, data should flow automatically, authorizations get checked before scheduling conflicts happen, and your team gets up to 3 to 5 hours back every week.

Passage Health was built to handle the workflows of ABA providers. Practices use Passage Health consistently for scheduling, billing processes, and reporting.

If you're losing money to operational fragmentation or managing multiple disconnected systems, book a demo with Passage Health to see how a unified ABA clinical and practice management system actually works. 

Frequently asked questions

What is ABA practice management software? 

ABA practice management software automates the operational workflows of running an ABA practice. It handles scheduling sessions, assigning providers, handling authorizations, processing payroll, creating billing records, and tracking claims.

How much does ABA practice management software reduce billing denials?

ABA practice management software reduces billing denials significantly. Claim denials in general healthcare often stem from data errors, missing documentation, or mismatched authorization details, according to health services research.

When scheduling automatically feeds clean data into billing, and the system prevents scheduling beyond authorized hours, denial rates drop compared to manual systems.

How much time does integrated practice management software actually save? 

Integrated practice management software typically saves about 3 to 5 hours per week in administrative work by eliminating double-entry, manual authorization checking, and billing data cleanup. 

The exact time saved depends on practice size and workflow complexity.

Which ABA practice management software is HIPAA compliant? 

Most practice management platforms should be Health Insurance Portability and Accountability Act (HIPAA) compliant with encrypted data transmission, access controls, and audit logs. 

Besides compliance, focus on operational efficiency, integration depth, and support quality when choosing ABA practice management software.

What's the difference between a scheduling tool and practice management software? 

Scheduling software handles appointments and provider assignments. Practice management software adds billing, authorization tracking, payroll, financial reporting, and operational dashboards. 

For ABA practices, integrated practice management is essential because billing, authorizations, and payroll all depend on accurate scheduling data.

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References

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Ensora Health. (n.d.). Ensora Health. Retrieved from https://ensorahealth.com/

Ensora Health. (n.d.). Pricing. Retrieved from https://ensorahealth.com/pricing/ 

Hoagland, A., Yu, O., & Horný, M. (2024). Social determinants of health and insurance claim denials for preventive care. JAMA Network Open, 7(9), e2433316. Retrieved from https://doi.org/10.1001/jamanetworkopen.2024.33316

Macdonald, E. (March 12, 2026). How much time do clinicians really save with practice management software? Our latest research reveals the answer. WriteUpp. Retrieved from https://www.writeupp.com/blog/clinicians-save-time-with-practice-management-software

Passage Health. (n.d.). 7 best ABA data collection software for clinics in 2026. Retrieved from https://www.passagehealth.com/blog/aba-data-collection-software

Raven Health. (n.d.). Pricing. Retrieved from https://ravenhealth.com/pricing/

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